The following guidelines apply to the whole of the Old Cranleighan Hockey Club (OCHC) and its aim is to ensure the safety of players, coaches, OC Club Management and other visitors to the club.
It is written in conjunction with the advice received from England Hockey on 20th July 2021 following the Government’s relaxation of COVID-19 restrictions on 19th July 2021.
The following guidance must be adhered to at all times, when visiting the Club, to ensure the rules are applied. If this guidance is not adhered to, the coaches, the management of the Old Cranleighan Club and Surbiton High School (in respect of Oaken Lane and Manor Road pitches) have the authority to ask you to leave the premises for the safety of others and themselves.
For the avoidance of doubt NO players, umpires, visitors and parent / guardians should enter the premises of OCHC Thames Ditton, Surbiton High School Manor Road (Hinchley Wood) or Surbiton High School Oaken Lane if they or someone they live with display any of the symptoms shown below or are self-isolating or are subject quarantine rules due to UK travel restrictions.
- A high temperature (above 37.8 o C)
- A new, continuous cough
- A loss of, or change to, their sense of smell or taste
Parents / Guardians are responsible for ensuring their child(ren) under the age of 18 understand and follow the guidelines set out below.
COVID Officer
Kate Tanner (ochccovidofficer@gmail.com) remains our appointed the Club’s COVID Officer. The COVID Officer is our single point of contact for people (internal and external) to refer to and advise should they develop symptoms with 7 days of participating in hockey. Full details of the role can be found HERE.
Our COVID Officer is not solely responsible for our response and will delegate certain responsibilities to Senior Captains (or Managers) and Junior Lead Coaches. Our Executive and Junior Committee will also support through adherence to the policy and joined up club wide communications.
The following applies to all Old Cranleighan players, coaches, umpires, supporters and those associated with the any opposing clubs.
Prior To Playing (UPDATED 20.07.2021)
| Players |
1. All OCHC players must register their intent to train or play a match via TEAMO* app. 2. It is recommended all players must bring hand sanitiser with them. 3. All OCHC players MUST on arrival to any training or match (home or away) complete Self-Assessment by clicking on the ‘CHECK-IN’ button on the TEAMO* app. This must be done EVERY TIME you come to training or a match. 4. Visiting players must use their OWN club system and confirm they are COVID-19 symptom free. 5. We request players avoid congregating by the entrance gates to the pitches. |
| Coaches / Captains |
1. Please ensure you have read the latest update from England Hockey on 20th July 2021. 2. For AWAY matches contact opposition Captains to understand their COVID arrangements. |
| Umpires |
1. All OCHC umpires MUST on arrival to Old Cranleighan HC pitch (Thames Ditton, Oaken Lane and Manor Road) complete Self-Assessment by clicking on the ‘CHECK-IN’ button on the TEAMO* app. 2. Remind Captains to follow ‘Respectful Practises’ – please see section under umpires below. |
| Visitors |
1. Visitors are permitted. 2. Whilst social distancing rules no longer apply we ask people to exercise discretion and observe each others right to space. |
* OCHC uses the TEAMO app for training and match day administration across the whole of the club. It will also now be used to ensure we comply with England Hockey’s Track & Trace protocol. To join please register using this link https://www.teamo.chat/club/register/ochc from your mobile device.
For any queries regarding TEAMO please refer to their FAQs in the first instance. Parents / Guardians should add themselves as a guardian and then add their child(ren) separately as a player.
During Play
| Players |
1. Training – The is no longer a maximum group. 2. Hygiene – It is advised that players wash hands before and after activity and regularly use hand sanitiser. Refrain from shouting, spitting or rinsing out mouth around the playing area. 3. Equipment – It is recommended players do not share equipment. 4. Face Masks – Individuals need to purchase their own face masks. The sharing of them is still not permitted. Please refer to our Face Mask policy. 5. Water Bottles – Under no circumstances can these be shared. 6. First Aid – Please refer to our First Aid Policy which has been updated to reflect COVID-19. Additional PPE and hand sanitiser will be provided in all First Aid Kits. |
| Umpires, waiting players and coaches |
Umpires, opposition players and management. 1. Remind Captains to follow ‘Respectful Practises’ – please see section under umpires below. |
| Visitors |
1. Visitors are permitted. 2. Whilst social distancing rules no longer apply we ask people to exercise discretion and observe each others right to space. |
Post Match or Training
| All | 1. Notify the COVID Officer if within 7 days of attending or engaging in any hockey activity you become sick with Covid-19 symptoms, test positive for Covid-19 or have been exposed to a suspected or confirmed case. |
| Players |
1. For HOME matches please see Facilities Use for post-match clubhouse access, showers, tea arrangements etc… 2. For AWAY matches please be respectful of oppositions COVID-19 arrangements. |
Facilities Use
|
OCHC Club House, Thames Ditton |
|
| The club house and facilities are managed by Gryphon Hospitality and they are responsible for ensuring the adherence to government guidance. Sanitiser stations are available throughout the club along with regular cleaning. | |
| Compound Gates |
The gates will be opened and closed by the Club’s management or delegated Lead Coach. |
| Pitch Gates |
These should remain open at all times unless a match is being played. The person who closes the gate must use hand sanitiser before and after opening or closing. |
| Bar / Hall |
Access to the Club house is permitted for the purchase of drinks and is being managed in a social distance manner. Access to the main hall is permitted if there is a table available. Teas will be served outside through the kitchen hatch. |
| Patio Area | Whilst social distancing rules no longer apply we ask people to exercise discretion and observe each others right to space. |
| Toilets | Access to the toilets is permitted. Appropriate hand wash and hand sanitiser is available. A cleaning rota is in place. |
| Changing Rooms | Access to the changing room is permitted. |
| Showers | Access to the showers is permitted. |
|
Manor Road (Hinchley Wood) and Oaken Lane |
|
| The pitches and facilities are managed by Surbiton High School and they are responsible for ensuring the adherence to government guidance and putting appropriate signage in place. | |
| Toilets | Access to the toilets TBC when the facility is available to use in September 2021. |
| Pitch Gates | These should remain open at all times. The facilities manager will ensure they are open before all games and closed. |
Travelling to Away Games
| Players & Visitors |
1. All OCHC players must register their intent to train or play a match via TEAMO* app. 2. Observe oppositions for COVID-19 guidelines. |
Coaching
All our coaches have been fully briefed on how to run training sessions.
Umpires
As per the guidance issued by England Hockey on 20th July 2021, Respectful Practises should continue. England Hockey recommends:
- Continue to ‘stick tap’ as an alternative to shaking hand
- Spitting is discouraged, particularly given the risk of infection.
- Be mindful of your distance and shouting to communicate, especially with officials.
Risk Assessment
To access our Risk Assessment please click HERE.
Future Steps
Finally, please note these arrangements have been put in place during these unprecedented times to support the resumption of playing hockey. Our priority is the safety of our members and the pitch. Please work with us to ensure that the guidelines are being followed so that we can all be safe. We will continue to follow England Hockey’s and the UK Government’s guidance and will be prepared to withdraw or expand our activities at short notice should there be any changes to the Covid-19 situation, including local lockdowns.